Swiftlight's eponymous project management software is inexpensive and is aimed at novices. Karl Wright takes a closer look to find out whether it really is suitable for inexperienced users.
Anyone who's ever watched someone laboriously create a project timeline in Excel will know that there's a big gap in the market for simple, easy-to-use project management software. It's at exactly this gap that Swiftlight, which costs 237 compared to Microsoft Project's 530, is aimed.
The software is billed as being so easy to use that even someone who hasn't used project management software before will be able to quickly get to grips with it. It has seven different screens, or "views". These include the default timeline view; the Activity Group Summary which is a basic table of dates and tasks; Activity Group Detail which shows you all the information on a specific task, and Action List, which shows you all the actions in your project along with their status.
The view that's most important is the timeline. Creating a timeline is simple. Just drag and drop tasks on the page, lining up tasks with the dateline. You can easily extend a task by grabbing its right-hand edge with your mouse cursor and dragging. Once your timeline is complete, you can specify different types of activity. For instance, we tested the program by creating a project plan for a marketing brochure. Our timeline clearly shows which tasks are copywriting, which are subediting, which are design and so on.
You can add more detail by selecting a task and then clicking on Activity Group Detail (an Activity Group is the program's name for a type of task in this case copywriting, editing and so on). In this view, you can see who owns that task, any milestones that relate to it and so on. You can also break it up into sub-tasks, assigning each to a different owner. If you want to check on the progress of your project, you can run a status report or display the timeline in the review mode, which shows you where you are compared to where you had planned to be.
In many ways, Swiftlight lives up to its promise. It's easy to get to grips with, it's not that expensive for project management software and it presents a lot of information in one place. However, Swiftlight also suffers from a few oddities. Chief among these is the inability to set dependencies, to specify that a task should begin when another ends. Without dependencies, if you change the date a task begins on or its duration, you'll need to manually move all other related tasks to accommodate this.
We were also a bit bewildered by the absence of a table of dates that we could easily adjust in order to manipulate our Gantt chart. The drag and drop facility is good, but a simple table view would also have been handy. What's more, while the interface is simple it also looks strangely old-fashioned. For example, when a task is completed it shows up in the Action List Over Time as a box with a cross through it. Whether or not the software is pretty or not isn't that important. However, in much of the interface, for instance the Action List, the way information was arranged combined with the way it was formatted made it difficult to understand what you were looking at.
Swiftlight is easy to use. You can create a project plan in just a few minutes and easily populate it with information about resources, milestones and so on. However, we sometimes found the application's layout confusing and the inability to add dependencies limits the program's usefulness, even for relatively simple projects.
SYSTEM REQUIREMENTS Microsoft Windows XP/Vista/7 700MHz processor 256MB RAM 27MB hard disk space Microsoft .NET framework 2.0 or later
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