TITUS Aware for Microsoft Outlook review

TITUS Aware for Microsoft Outlook is designed to stop email data leakage at the desktop, while educating and involving users at the same time. Does it achieve these commendable goals? Dave Mitchell thinks it's a remarkably simple solution to a serious problem.


Email data leakage is a constant worry for businesses but TITUS Aware (TA) takes a refreshingly new approach to this problem. Instead of rigidly enforcing DLP (data leakage prevention) policies it engages Microsoft Outlook users in the process of reviewing their emails and rectifying those that violate security policies.

ITPRO Innovation award

We found TA simple enough to deploy as you install a small MSI package on each client system which can be done manually or via an AD Group Policy. TA supports all versions of Outlook from 2003 upwards. For testing in the lab we used Windows 7 systems running Outlook 2007.

Advertisement - Article continues below

The only other requirement on each client is a couple of registry modifications to point it at the location of the TA policy files. We manually edited our clients' registries, but this can also be done via Group Policies for larger user bases.

An Administration Tool is provided to create and manage all policies. Each policy uses a proprietary file which contains settings that determine how the TA client component should behave and links to sets of XML content validation files.

The Administration Tool is where all policies are defined and you can apply an extensive range of content checks to users’ em

The Administration Tool is where all policies are defined and you can apply an extensive range of content checks to users' emails.

Advertisement - Article continues below

All the control and XML files can be stored in a central location on the network. They are then tied to each client by their respective registry entries. This allows a variety of policies to be assigned to different groups and XML files can be shared where a base set of content validation checks is applied to multiple groups.

Advertisement - Article continues below

The XML files store a specific set of content validation criteria which makes TA very versatile. You can use them to store lists of restricted external mail domains and countries, permitted mail domains, attachment controls and mail content checks.

TA offers a good range of controls over mail attachments as it can apply size restrictions and only allow certain file types to be sent. More importantly, it can scan the message subject and body plus the contents of attachments looking for keywords and phrases.

Featured Resources

Preparing for long-term remote working after COVID-19

Learn how to safely and securely enable your remote workforce

Download now

Cloud vs on-premise storage: What’s right for you?

Key considerations driving document storage decisions for businesses

Download now

Staying ahead of the game in the world of data

Create successful marketing campaigns by understanding your customers better

Download now

Transforming productivity

Solutions that facilitate work at full speed

Download now

Most Popular

Business operations

Nvidia overtakes Intel as most valuable US chipmaker

9 Jul 2020

How to find RAM speed, size and type

24 Jun 2020
Google Android

Over two dozen Android apps found stealing user data

7 Jul 2020