Head to Head: Google Apps vs Microsoft Office 365

Service levels and support

The Google Apps dashboard repeatedly told us that there might be a problem with an unspecified Google Apps service; whenever we clicked through to the dashboard all the services showed as having no issues, but seeing the warning virtually all the time was concerning. Office 365 has a similar service health dashboard; neither service had any major outages or failures while we were testing them, but Office 365 didn't keep warning us of non-existent problems.

Despite frequent warnings about a problem, Google Apps didn’t record any disruptions to the service.

Despite frequent warnings about a problem, Google Apps didn’t record any disruptions to the service.

Despite frequent warnings about a problem, Google Apps didn't record any disruptions to the service.

Both services promise 99.9% availability. Google Apps measures this on a monthly basis with a credit of three days of service if the SLA is not met in a month; Office 365 credits 25%, 50% or 100% of the service cost if the SLA falls below 99.9%, 99% and 95% respectively.

Google Apps has no planned downtime; Office365 does schedule maintenance when usage is likely to be low for example Lync might be unavailable for five minutes at 1am on a Saturday morning and dates and times are listed five days in advance in the support area.

Support is definitely better with Office 365. Support is requested using the admin console and your requests are managed there, but 24-7 phone support is also available with response times from 15 minutes to four hours depending on the severity.

Issues with Office 365 can be broken down by exactly which part of the service is affected.

Issues with Office 365 can be broken down by exactly which part of the service is affected.

Issues with Office 365 can be broken down by exactly which part of the service is affected.

Google Apps also has 24-7 phone support but only for critical problems that involve more than half your users and affect the Google Apps Web services. If the problem was with mobile emails you'd be stuck with email support, which doesn't cover weekends.

Winner: Office 365, but only just. It's tough to judge how reliable a cloud service is, but Microsoft's technical support has better availability which is reassuring.

Mary Branscombe

Mary is a freelance business technology journalist who has written for the likes of ITPro, CIO, ZDNet, TechRepublic, The New Stack, The Register, and many other online titles, as well as national publications like the Guardian and Financial Times. She has also held editor positions at AOL’s online technology channel, PC Plus, IT Expert, and Program Now. In her career spanning more than three decades, the Oxford University-educated journalist has seen and covered the development of the technology industry through many of its most significant stages.

Mary has experience in almost all areas of technology but specialises in all things Microsoft and has written two books on Windows 8. She also has extensive expertise in consumer hardware and cloud services - mobile phones to mainframes. Aside from reporting on the latest technology news and trends, and developing whitepapers for a range of industry clients, Mary also writes short technology mysteries and publishes them through Amazon.