Top 10 tips to get the most out of Dropbox
Are you getting the most out of a Dropbox account? Simon Brew has some basic tips and advice to help you get that little bit more…
Dropbox offers other ways to get more space, up to a maximum of 8GB extra for the free, basic account. In theory, then, your initial 2GB account can be 10GB by the time you've finished.
So how do you do it? Well, you get 500MB for every person you refer to the service, assuming you do so through this llink. Students qualify for even more space, too.
3. Know Dropbox's mobile limits
While you can install the Dropbox service on the likes of Android and iOS devices, there is an inherent limitation. Namely, the application isn't allowed to constantly run in the background, as it can on a desktop computer, and thus files do not automatically sync.
You need, therefore, to make sure you manually make sure the files you need are up to date (marking them as Favorites tells Dropbox to prioritise them automatically). Be wary, too, that you're careful as to which files you sync to a mobile device. Massive video and picture files are an easy way to send your bandwidth charges soaring. Which leads us on to
4. Manage your space
It can be tempting, given the flexibility of the Dropbox service, to use it as an extension to a Documents folder. You're perfectly free to do this, of course, but remember that whatever you're dropping into the folder is going to be synced wherever else you log in.
It makes sense, therefore, to keep on top of how you use your Dropbox space, and to make it a place to keep active files. That way, you also minimise the risk of running out of space altogether.
5. You still need to back-up
Dropbox's reliability rates are strong, but common sense still needs to prevail. At the very least, it's worth taking a weekly if not more frequent back-up of your Dropbox folder.
There's a more advanced option, though. You can get a plug-in called Pack-Rat, which saves deleted and earlier versions of files for 30 days. You need to be a Dropbox Pro at least to use the option, and it doesn't count against your storage allowance either. It's very useful for peace of mind, and works well in tandem with an offline storage solution.
In This Article
BCDR buyer's guide for MSPs
How to choose a business continuity and disaster recovery solutionDownload now
The definitive guide to IT security
Protecting your MSP and your customersDownload now
Cost of a data breach report 2020
Find out what factors help mitigate breach costsDownload now
The complete guide to changing your phone system provider
Optimise your phone system for better business resultsDownload now