Microsoft overhauls OneDrive collaboration tools

More admin controls and streamlined sharing capabilities for OneDrive, SharePoint and Teams

Microsoft has announced several new efficiency-boosting functions across OneDrive, SharePoint and Microsoft Teams.

The new features, all of which are coming in over the next few weeks, aim to improve internal collaboration and tighten administrative controls.

It starts with a public preview for a file-sharing featured called 'Add to OneDrive' which will roll out towards the end of July. This is a service to streamline the process of adding shared files, which allows content from Microsoft Teams and SharePoint libraries to be added directly into a user's OneDrive.

Additionally, this shared content can be synced, reshared, and worked on without compromising its existing security compliance policies. With the preview, all users within an organisation will have this option enabled as default, but that can be shut off by admins.

"Files are often the starting point for getting work done and staying connected," Microsoft 365's general manager, Seth Patton, wrote in a blog post.

"Memos, presentations, photos, videos – these are the conduit for more fruitful interactions. That's why we're excited to announce new OneDrive features across Microsoft 365 that bring a more connected and flexible files experience to business users, more control to admins, and a more personal touch to everyone at home."

The updates also include a sharing integration with Microsoft Teams. Similar to the file-sharing experience business users already have with OneDrive, Outlook or Office, Teams will have an option to create sharing links that give access to others within their organisation, including those in a private or group chat.

There are also new functions for syncing metadata that allows businesses to edit content in synced libraries. There's an increase in the size of a file that can be uploaded to OneDrive and SharePoint, now at 100GB.

For administrators, OneDrive will offer more controls and oversight for file-sharing, such as synced admin reports. These allow admins to view the status of synced apps across an organisation via a dashboard. What's more, admins will also be able to set time limits on file access.

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The new updates also include a dark mode for the web version of OneDrive, which is already available for its iOS and Android versions.

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