Five ways the office is evolving for the future

Technology isn't the only factor driving our changing office spaces

The office as we know it is evolving constantly. It's moved from ranked desks to the cubicle farms of the '80s and back to more informal, open plan spaces. Every change has been matched by ongoing developments in technology, as pen and paper gave way to the typewriter and the typewriter to personal computers.

But the office of the future is more than just the physical space and the technology within it. It encompasses the whole workplace transformation, from changes in the way employees work with innovations like AI and the Internet of Things, to new management practices. So how is the office changing today, and where is it headed tomorrow?

The office space

Business leaders and architects have been redesigning the office for the last 150 years, changing from long, orderly desks to divided workspaces and never-ending rows of cubicles. Fortunately, we've moved past that, and today's offices have gone back to open plan arrangements, encouraging collaboration within and between teams.

Many companies have also begun hotdesking, which is an organisational system where desks and work stations are first come, first served with no assigned places. Even the desks themselves are changing to cater to new modes of working, as companies adopt bar-styled desks, mobile desks, standing desks and even 'superdesks'.

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The office layout of the future looks set to expand on these flexible arrangements, with furniture designed to reflect new agile working trends and even more versatile spaces. More technology will also be built into the furniture and walls, including screens and digital whiteboards that connect seamlessly to workers' devices when required and wireless charging ports. 

Expect to see the growth of the smart office, where embedded Internet of Things sensors provide data to automated systems that optimise how office resourceslike heating, space, lighting and othersare used. This could bring big energy savings to companies and help them in their CSR programmes.

Forward-looking companies will also focus more on employee wellbeing. Table football and game rooms aren't the right fit for every corporate culture, but more plants, natural light and green spaces are beneficial for both productivity and happiness.

The sustainability factor

A closer look at how specifically office resources are utilised, and their correlation with employee wellbeing, drags the issue of sustainability under the spotlight.

In the near-future, regulation may force the hand of business leaders to place sustainability as a top business priority. For those companies wishing to stay ahead of the curve, sustainability may already be incorporated into core business strategies, aligning themselves with future laws and producing economic, environmental and social benefits.

To pursue sustainability, we can expect a stronger focus on workspace planning. Constructing efficient buildings that are well insulated so they retain heat in the winter, and well ventilated so they cool the office in summer without much need for air-conditioning, reduces both carbon footprints and overheads, particularly in the long-term. Indeed, research conducted by M Moser found that well-planned offices can achieve energy savings of between 20% and 40%.

Companies will also be pursuing sustainability to maintain a productive workforce. Bearing in mind the fluidity of work in the modern-day, the days when all it took to attract and retain employees was a decent pension scheme are long gone. The modern generation demands an open, light and natural environment that gives them the support necessary to flourish and take pride in their role. Employee happiness and productivity will be subsequently enhanced, providing the wider organisation with the stability it needs to drive forward.

Meeting rooms and social spaces

Offices traditionally have two types of areas where workers meet: informal spaces like the kitchen or cafeteria where conversations happen and departmental siloes break down, and formal spaces, such as dedicated meeting rooms and boardrooms for serious discussions.

Today's offices are blurring the line between the two, designating some areas as informal teamwork or meeting spaces. In the future, we can expect more ad-hoc social spaces designed to encourage interaction and provide more opportunities to engage with colleagues outside their immediate teams, as well as the use of IoT data to track how workers use the building.

Companies will also be looking for more ways to bring remote or from home employees together with their office-based colleagues. As well as large displays, could we begin to see holographic displays and virtual reality headsets becoming the new normal?

Technology

It's not just the desks and their positioning that changes, but also the technology. Single-purpose devices have seen their functions absorbed by software and services. The contents of the filing cabinet have moved into CRM and HCM software. It could be argued that some of the biggest changes in technology - say the introduction of the network, email and the desktop PC - have enabled shifts in office design. Even the telephone no longer remains a constant fixture.

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Similar shifts are happening now as companies move away from desktop PCs to convertibles or laptops, providing employees with communication options, information and productivity tools wherever they are. As companies embrace agile working, the technology falls into place to support their goals.

We can also expect further developments in office computing, with more processing power built into the office environment and more services that depend on speech, voice and facial recognition. We'll see workers in every industry using more cognitive or intelligent systems, as well, pulling relevant insight from company data and learning what we need and want to do the job. That's a shift that will certainly require further office reconfigurations - or simply new ways for human workers and their new AI co-workers to interact.

It is also likely the lines between virtual and physical will begin merging in the workplace. Already, virtual reality (VR) and augmented reality (AR) technologies are changing how visualisation, marketing, training, design and other functions are carried out. One study estimates that by 2020, VR will cut costs by half when it comes to corporate training, and 15% of all field service technicians will use AR technology in some form.

Infrastructure and services

The development of the office brought with it massive growth in paperwork and bureaucracy, and the need for infrastructure to support it. The shift to digital technologies and PC during the '80s and '90s transformed the way businesses handled data, with client/server architectures and the network enabling companies to store and share information more effectively.

In recent years that has changed again, with cloud-based services removing the restrictions that tied information to a specific location or device. Information now flows from device to device and place to place, bound only by access rights and security provisions.

The growth of cloud and hybrid cloud services isn't abating anytime soon, with more BI tools and intelligent personal assistants that don't merely find data when we request it, but take a more proactive approach and push relevant information that can help us in our current business tasks. Meanwhile, collaboration services and apps will change how we work together, so that workflows are seamless whether we're in the office, working from home or on the move.

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