Best printers 2020: For all your printing, scanning and copying needs

Our definitive list of the best inkjet, laser and budget printers available

A printer is hardly the most exciting purchase you'll ever buy for your organisation, but with so many choices available, it can be a pretty confusing decision to make.

First of all, you'll need to decide whether you need an inkjet or a laserjet and then colour or just black and white. This all depends on the type of documents employees need to print out and the quality, plus how often it's being used.

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Also, laserjets tend to have a lower per-page cost and can print faster than inkjets, although this will depend on the manufacturer and the individual model. For example, the newest generation of office-ready inkjet printers feature revolutionary print heads that can reach the outer edges of an A4 piece of paper, offering the clarity of a laserjet, packaged into a pint-sized printer.

However, laser printers tend to reproduce crisp, clean lines better than inkjets, making them the perfect option for a lot of text, graphs or tables.

The other consideration is whether you need just a printer, a scanner or a multifunctional printer (MFP). This will also depend on your employees' requirements and how often it will be used for tasks outside of just printing reams of documents.

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We round up the best inkjet and laser printers from Brother, HP, Xerox, Kyocera and Lexmark to help you make a much more educated choice about which is both affordable and best suited for the print jobs your business needs to complete.

Lexmark MB2236adw

To stand out in the crowded small workgroup mono MFP market, it takes quite a lot to stand out. Lexmark's MB2236adw aims to achieve just that - with a low price, as well as print, scan, copy and fax services and a nippy 34ppm print speed and network support.

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Despite these positives, the graphics quality may be a little underwhelming. However, there's enough to shout about in this inexpensive printer, including an impressive array of features.

Technologymono MFP
Maximum print resolution600 x 600dpi
Maximum paper sizeA4
Input tray250 sheets
Speed34ppm print speed

Price when reviewed: £123 (exc VAT)

Read our full Lexmark MB2236adw review for more information.

Epson EcoTank ET-2710

Epson's EcoTank ET-2710 may be one of the least expensive MFP with refillable ink tanks we've reviewed, and while it lacks any extensive features, its running costs are superb.

There are, due to the lack of any display, limitations in the functions this printer can offer, for instance, no support for advanced cloud functions, but there is support for Google Cloud Print. Ultimately, however, its speeds are on the slower side, and may not be the best fit for a fast-moving office.  

TechnologyInkjet MFP
Maximum print resolution5,760 x 1,440dpi
Maximum paper sizeA4
Input trayn/a
Speed2.9/9.6ppm colour/mono

Price when reviewed: £145 (exc VAT)

Read our full Epson EcoTank ET-2710 review for more information.

Xerox VersaLink C500DN

Found in the middle of the Xerox VersaLink range, this colour LED printer is marketed towards workgroups of between five and 15, offering fast speeds and an array of applications.

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The VersaLink C500DN is one of the fastest printers we've tested recently, hitting 43ppm, but what makes this model particularly valuable is the ConnectKey platform. This offers a tablet-esque user experience, complete with downloadable apps to add useful features to your setup.

Technologycolour LED
Maximum print resolution600 x 600dpi
Maximum paper sizeA4
Input tray700 sheets
Speed43ppm 

Price when reviewed: £369 (exc VAT)

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Read our full Xerox VersaLink C500DN review for more information.

Epson WorkForce Pro WF-C5290DW

Inkjets are always the best bet if you're hoping to minimise your environmental impact, and the Epson WorkForce Pro WF-C5290DW is certainly one of the best options to that end. Running costs are low, and it produces high-quality output.

There are, however, question marks over print speeds, with our tests suggesting these are lower than the manufacturer claims. However, there's enough in this unit to make it a superb choice for small workgroups with a keen eye on the environment.

TechnologyInkjet MFP
Maximum print resolution600 x 600dpi
Maximum paper sizeA4
Input trayn/a
Speed24/21ppm colour/mono

Price when reviewed: £175 (exc VAT)

Read our full Epson WorkForce Pro WF-C5290DW review for more information.

Oki MC363dnw

This LED colour MFP from Oki definitely isn't anything fancy: there's no flashy colour touchscreen to operate it, and advanced functionality like cloud and mobile connectivity is thin on the ground. It's also not much to look at, with a boxy and unassuming design even by business printer standards.

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Where it makes up for all of these shortcomings, however, is in its actual printing and scanning operations. Performance and quality is excellent across the board, and it's great value too. The initial cost of entry is low and reasonable ongoing costs mean it stays good value across its lifespan.

TechnologyLED MFP
Maximum print resolution600 x 600dpi
Maximum paper sizeA4
Input tray250 sheets
Speed26/30ppm colour/mono

Price when reviewed: £225 (exc VAT)

Read our full Oki MC363dnw review for more information.

Xerox VersaLink C405DN

If you're lookEpson WorkForce WF-7710DWFor an embarrassment of extra features, look no further than this A4 MFP from Xerox. Part of the company's VersaLink range - which has already graced this list in the past - the C405DN supports Xerox's ConnectKey technology. This allows it to run numerous helpful apps, including cloud service connectors, mobile printing tools and various status and settings utilities.

The large colour touchscreen makes accessing and operating these a breeze, too. On top of advanced features, it also handles the basics with aplomb, including fast and high-quality print and scan jobs, and great security options. You'll have to go for extra high-yield cartridges to get the best value, but otherwise, this is an outstanding MFP.

TechnologyLED MFP
Maximum print resolution600 x 600dpi
Maximum paper sizeA3
Input tray550 sheets
Speed35ppm colour/mono

Price when reviewed: £499 (exc VAT)

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Read our full Xerox VersaLink C405DN review for more information.

Brother X-Series MFC-J6945DW

A3 printing isn't usually something that cash-strapped small businesses can justify the expense of, but this clever little inkjet from Brother has brought it within their grasp. At less than 350 before tax, this device is great value - and that extends to the ink cartridges, too. In fact, the per-page cost is cheaper than most similarly-priced lasers.

Print quality is absolutely outstanding too - although it isn't as speedy a machine as some others on this list. Rounding out the package is a selection of excellent networking options, including wired, wireless, NFC, AirPrint and more, along with support for all the major cloud storage providers.

TechnologyInkjet MFP
Maximum print resolution4,800 x 1,200dpi
Maximum paper sizeA3
Input tray500 sheets
Speed20/22ppm colour/mono

Price when reviewed: £317 (exc VAT)

Read our full Brother X-Series MFC-J6945DW review for more information.

Epson WorkForce WF-7710DWF

This sleek A3 MFP may look like it has more in common with Epson's line of home printers than its business range, but don't be fooled: there's plenty of professional capability under the hood. For starters, there's a wealth of connectivity options - mobile, cloud, wired and wireless are all supported as standard - as well as duplex scanning and printing.

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Scan quality is great, and the print quality was generally impressive too, although photo printing isn't exactly a shining highlight, and speeds are markedly less impressive than rivals. Running costs are very manageable, however. If you need A3 printing for micro-businesses or very small workgroups, this MFP should suit you nicely.

TechnologyInkjet MFP
Maximum print resolution4,800 x 2,400dpi
Maximum paper sizeA3+
Input tray250 sheets
Speed5.4/17ppm colour/mono

Price when reviewed: £125 (exc VAT)

Read our full Epson WorkForce WF-7710DWF review for more information.

HP PageWide Pro 477dw

One of the main advantages of modern laser printers is the speed they offer over inkjet models - usually. In the case of the HP PageWide Pro 477dw, however, this advantage disappears, with this inkjet delivering top speeds of nearly 45 pages per minute. Normally, you'd have to shell out a decent chunk of cash on an enterprise laser printer to get this kind of performance.

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Aside from blistering speeds, you also great quality results, and superb value when it comes to TCO and the cost per page. The only slight caveat is that best results are achieved with thicker, higher-quality paper, but that's a very minor point: this device is a true laser-killer.

TechnologyInkjet MFP
Maximum print resolution2,400 x 1,200dpi
Maximum paper sizeA4
Input tray500 sheets
Speed21/35ppm colour/mono

Price when reviewed: £250 (ex VAT)

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Read our full HP PageWide Pro 477dw review for more information.

Canon Pixma TS6150

If you're after a do-it-all MFP for a small workgroup or home office, you could do a lot worse than Canon's classy Pixma TS6150. Retailing at less than 100 before tax, the entry cost is highly affordable, although beware relatively expensive black ink costs. Where this printer really shines, though, is in printing photos and graphics, with sterling colour reproduction and quality.

Scan quality is great too, as are features like wireless networking support and a smooth, intuitive interface. We've got some issues with the physical design of the machine, but it's nothing that would stop us recommending the device - if you're looking for a budget-friendly small-office MFP, this is a superb option.

TechnologyInkjet MFP
Maximum print resolution4,800 x 1,200dpi
Maximum paper sizeA4
Input tray250 sheets
Speed20/24ppm colour/mono

Price when reviewed: £92 (ex VAT)

Read our full Canon Pixma TS6150 review for more information.

Epson WorkForce Pro WF-C5790DWF

Another small-business inkjet putting the screws to laser printers, the Epson WorkForce Pro WF-C5790DWF is a superb all-rounder featuring print, copy, scan and fax support, along with with wireless, wired and NFC connectivity. It's cheap, too; not only is the 219 asking price very affordable for this category, but the price per page was also very reasonable indeed.

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Colour printing was a touch disappointing but for general-purpose office use, this printer delivers, with speedy prints and scans - although scan speeds can drop at higher resolutions. Cloud support is great too, making this a superb workhorse for any small business.

TechnologyInkjet MFP
Maximum print resolution4,800 x 1,200dpi
Maximum paper sizeA4
Input tray250 sheets
Speed24ppm colour/mono

Price when reviewed: £219 (exc VAT)

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Read our full Epson WorkForce Pro WF-C5790DWF review for more information.

LaserJet Pro M15w

Although HP's LaserJet Pro M15w may be a compact printer, that doesn't mean it lacks efficiency. It's not designed to be an all-bells-and-whistles kind of piece of kit, supporting only black and white printouts of documents and graphics. 

Its output is 18ppm, which doesn't come close to some of the larger (and more expensive) printers and there's no automatic duplexing here either. There are no frills at all, with the only advanced option to reverse print order, but there doesn't need to be. Print quality is excellent, efficiency is fine for the average office and it's simple to use.

TechnologyLaserjet
Maximum resolution600 x 600dpi
Print speed18 ppm
Input tray100 sheets 
Maximum paper sizeA4

Price when reviewed: £62 (exc VAT)

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Read our full LaserJet Pro M15w review for more information.

HP OfficeJet Pro 7720

This inkjet MFP may not be the beefiest around in terms of functionality, but what you get for the comparatively low asking price is a superb all-rounder with great printing and scanning speeds and vastly improved (although still not perfect) software and drivers. The few drawbacks - such as the lack of duplex scanning and copying - are also made up for by its ability to print in A3.

TechnologyInkjet
Maximum resolution4800 x 1200dpi
Print speed22.7 ppm
Input tray250 sheets 
Maximum paper sizeA3 (print only)

Price when reviewed: £96 (exc VAT)

Read our full HP OfficeJet Pro 7720 review for more information.

Oki C332dn 

For rapid print speeds at a keen price, Oki's C332dn is hard to top. This business-ready printer can spit out documents at a swift 16.5ppm, and handles colour photographs equally well. Including integral duplexing and networking functionality, the only drawback for this printer is its high running costs. If your colour printing needs are infrequent, however, this is the perfect small office printer.

TechnologyLED
Maximum resolution600dpi
Print speed26/30ppm mono/colour
Input tray250 sheets
Maximum paper sizeA4

Price when reviewed: £94 (exc VAT)

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Read our full Oki C332dn review for more information.

Brother HL-L9310CDW

Printers often have an intended lifespan of three years or more, so it's refreshing to see that the Brother HL-L9310CDW comes future-proofed with Gigabit Ethernet and 11n Wi-Fi connection options. Add that to excellent-quality prints and great security and access features, and you've got a real winner.

TechnologyLaser
Maximum resolution600dpi
Print speed31ppm mono/colour
Input tray250 sheets
Maximum paper sizeA4

Price when reviewed: £432 (exc VAT)

Read our full Brother HL-L9310CDW review for more information.

Xerox WorkCentre 6515DNI

You don't have to shell out a fortune to get business-grade print features, as this Xerox MFP demonstrates. Not only does it feature fast, good-quality printing, you also get scanning, copying, faxing and built-in duplex. Mobile support is great, too - although high-cost consumables mean you'll want to clamp down on unnecessary colour printing.

TechnologyLED
Maximum resolution600dpi
Print speed28ppm mono/colour
Input tray250 sheets
Maximum paper sizeA4

Price when reviewed: £249 (exc VAT)

Read our full Xerox WorkCentre 6515DNI review for more information.

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