IT Pro is supported by its audience. When you purchase through links on our site, we may earn an affiliate commission. Learn more

Best Google Apps for work

A popular alternative to Microsoft Office, but what are the best apps?

Google Apps for Work is Google's answer to Microsoft's Office range of productivity apps and Apple's Pages, Numbers and Keynote. The core services include Google Docs for Word processing, Google Sheets for creating and editing spreadsheets and Google Slides, which covers presentations.

However, Google's cloud-based productivity suite is quickly catching p with the market leader and is leaps and bounds ahead of Apple's rival thanks to its popularity with businesses looking to digitise their services in the cloud.

Microsoft definitely has the legacy behind it, with a whole history of updates and refinements, but Google's cloud-first attitude means it works much better across all devices - desktop, web browser and mobile - making it the natural choice for mobile workers.

It's also much more than just the three productivity apps. Google has tagged on some extra features to help businesses and their employees become even more effective while working on the move.

We round up some of the best apps for Google's Apps for Work suite, including a few that will change the way you work forever.


If you've found that writing and editing documents on the move does nothing for your grammar skills, Grammarly is definitely worth taking a look at, significantly reducing the mistakes you make when crafting a masterpiece (or of course, a less exciting report).

It's a super-smart app that can detect anything from missing apostrophes to misused words and mis-punctuation to ensure you don't make any embarrassing mistakes. 

There's also a Firefox add-on that will correct your mistakes as you're typing, so even if you're not a Google Apps user, you can still make sure your writing is as accurate as possible.


This app can integrate with Google Apps for Work and automates the expenses management process. Trippeo syncs with credit cards and calendars, allowing it to automatically generate proposed expenses reports and travel itineraries for review, approval and reimbursement.

It also allows company administrators to cost-effectively monitor and enforce expenses policies, while providing valuable, real-time insight into company spending patterns.

Kanbanchi: Task and Project Management

Kanbanchi is enterprise-level project management and task-management software with kanban board and real-time team collaboration. The app integrates with Google Apps and G Suite. Users can manipulate boards as files in Google Drive, give flexible access permissions, push dates to Google Calendar.


Lucidchart is a diagramming and visualisation app that integrates with Google Drive, Slack, Atlassian and others beside. It can help in building flowcharts, ERDs, network diagrams, UML diagrams, and more. Diagrams can be shared with colleagues for real-time feedback and simultaneous editing. It also claims to be the only web app to offer complete support for Microsoft Visio documents.

Streak CRM for Gmail

This CRM add-on can help users manage customers or deals right inside Gmail. It can group all emails from a customer or deal into a box, keep track of status, notes and details of each customer, and see every email between a customer and your team.


This add-on can be used to create a custom mobile app from a Google spreadsheet in just a few minutes with no coding involved. Users can start with a spreadsheet that has data structured as a table. Using the Google Drive user interface, users can open spreadsheet file with AppSheet. AppSheet can then turn this into a mobile app which users can modify how the data gets displayed on the app and use advanced features such as mapping, forms, charting, and more.


This add-on allows users to track if someone replies to an email and set reminders on important messages. It features response tracking to help users remember to follow up with people if they don't hear back from them. There are also reminders so that when an important email arrives that a user wants to check back on in the future, the add-on can be set to remind them to follow up. There is also "send later" button to schedule messages to be sent at a later date. It will automatically deliver the message at the appropriate time.

Featured Resources

Four strategies for building a hybrid workplace that works

All indications are that the future of work is hybrid, if it's not here already

Free webinar

The digital marketer’s guide to contextual insights and trends

How to use contextual intelligence to uncover new insights and inform strategies

Free Download

Ransomware and Microsoft 365 for business

What you need to know about reducing ransomware risk

Free Download

Building a modern strategy for analytics and machine learning success

Turning into business value

Free Download

Most Popular

Russian hackers declare war on 10 countries after failed Eurovision DDoS attack

Russian hackers declare war on 10 countries after failed Eurovision DDoS attack

16 May 2022
16 ways to speed up your laptop

16 ways to speed up your laptop

13 May 2022
Windows Server admins say latest Patch Tuesday broke authentication policies
Server & storage

Windows Server admins say latest Patch Tuesday broke authentication policies

12 May 2022