Tier your workforce email to save money

Information and knowledge management pros are used to giving all employees the same software tools. While this provides simplicity, it often means buying licenses for software that is seldom or never used.

Tier your workforce email to save money

With cloud-based email, firms now have a way to tune their email costs to the actual needs of their workforce. The easiest way to get started is to host some mailboxes on-premises and others in the cloud. While firms with fewer than 15,000 employees can almost always save money by moving all mailboxes to the cloud, every firm can save money by moving their occasional users workers that can get away with a Web-based email client to a cloud-based email provider. How much money? For these occasional users, as much as $63 per user per year.

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There are many ways to cut email costs. For example, you can upgrade to a newer version of Microsoft Exchange, Lotus Notes, Novell GroupWise, or Oracle Beehive and save money on servers, storage, and administrative costs. You can move email filtering to a cloud provider like Google Postini, Microsoft, or Symantec MessageLabs and save money on servers, staffing, bandwidth, and software. You can consolidate your email systems, thus reducing administration and support costs.2 You can deduplicate your attachments and save money on storage.3 And some organizations can also move mailboxes for some or all of the workforce to a cloud-based email service like Google Apps Premier Edition, hosted Exchange, Microsoft Exchange Online, or hosted Oracle Beehive.

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