What is ERP?

We explain how enterprise resource planning can benefit your business and how to choose the right software for your organisation

Man planning digital transformation on large mobile phone tablet

ERP, or enterprise resource planning (ERP) is a type of business management software that enables an origanisation to manage all the components of their operation in one place, featuring "modules" that work together to automate processes.

An ERP system can often be built to suit to a businesses' needs, combining elements such as accounting, human resources, CRM, staff management and more. By automating many of these day-to-day back-office tasks, businesses can become more efficient, with staff freed up to focus on business innovation and growth.

There are countless ERP platforms available some have been developed for specific verticals, while others are more generic, suited to any business type.

Benefits of ERP

What makes ERP such a game-changer is that everything can be managed from a central console, eliminating the need to jump between different tools to manage different tasks.

This also allows collaboration between departments, permitting staff to access the areas they need to carry out their jobs, with the entire business working towards the same goals with minimal intervention required from the IT department. 

This central dashboard will also allow stakeholders to get a better overview of the entire business, providing the visibility to make more informed decisions based upon the data across performance, resource distribution and more.

ERP Modules

What makes ERP such an effective tool for businesses is that they can mix and match the modules they need to manage their business, rather than having to buy a huge software ecosystem with features they may never use.

It means businesses can cut costs, only using the features they need to make their business tick.

For example, if parts of your business operation are managed externally, such as finance or HR, you don't need to add on those modules.

ERP platforms are extremely flexible for this reason and modules can be easily switched and changed as your business does. For example, if you bring HR in house, you can simply tag on the HR module so your new HR staff can use the same system you're already using.

It means that the functionality can be extended, while ensuring everyone in the business has visibility of its operation (at least those who are permitted access to it).

Types of ERP system

There are a vast array of ERP systems available. Some are more suited to a specific sector, while others are more generic and focus on the operation rather than vertical.

If you're unsure which type of ERP system is right for you, we've outlined the benefits of each.

Vertical ERP

Some ERP tools are developed for a specific industry vertical - for example, if you run an engineering firm which has very specific processes and/or equipment, there would be tangible benefits when choosing a system that caters to the need of that sector rather than a generic solution.

Size of business

If you're a large company, it's likely your business will operate in a very different way compared to a small enterprise. For starters, you're likely to have more staff and each person's role will be limited in comparison to a smaller firm, whose employees are more likely to overlap in their day-to-day duties.

Therefore, finding a solution specifically catered to the number of employees you have and their job roles may be the right decision for you.

Platform

ERP tools are available to run both on-premise and in the cloud. Carefully consider which is right for your business. Those based in the cloud are generally more scalable because it's much easier to increase capacity rather compared to on-premise solutions that have limited storage. However, you may require the security of on-premise if your industry is heavily regulated.

Cloud-based options also run on a month-by-month or an annual subscription model, avoiding the upfront costs that come with purchasing a system outright. Over the medium to long term however, the cost-benefit analysis may swing towards on-premise ERP systems. 

Compliance

Similarly, if your industry sector is highly regulated, you may need to find an ERP tool that specifically ensures you are complying with regulations and will provide the reports you need to present to an industry body, for example.

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ERP tools offer massive advantages to a business, boosting productivity and innovation, but they can also be a big investment. Whilst off-the-shelf ERP systems are usually suitable for small enterprises, it is important to remember that these less expensive choices may not be the most economical. Investing in a system which does not suit your business demands will not only be a waste of capital but will affect processes and efficiency.

Research on the most suitable type of system to match your business needs is vital before making the jump.

ERP during a crisis

The sweeping changes brought about by 2020’s coronavirus pandemic led to an increased interest in ERP. Thomasnet.com reported that searches for ERP software on its platform increased by 160% year-on-year in Q2 and by 278% compared to Q1.

The benefits of ERP during times of uncertainty and upheaval should be clear. The flexibility these systems offer, with the ability to scale up and down easily and add new functionality to your ERP platform, can prove invaluable when your business is having to respond to quickly and unpredictably changing circumstances.

An ERP platform could well offer modules that are suddenly imperative to the continued functioning of your business during lockdown or other disruptions, all while ensuring your organisation stays compliant with regulations.

ERP offers a level of access and visibility of your systems that is more valuable than ever in the context of our newly decentralised working practices. In new circumstances where workforces are more scattered and decentralised than ever before, ERP centralisation can ensure efficiency and productivity by giving easy access to vital systems all in one place. The automation they offer can help your business roll with the punches and free you up to focus on sudden changes as they arise.

Whatever unforeseen circumstances your business finds itself in, ERP can offer stability, helping you adapt to those changes and overcome them.

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